Life Saver: PDF Commenting

Jan 1, 2007 – Cody Hoppis

Speed Up Revisions with PDF Comment
You can greatly reduce the time needed for revisions to printed documents by recording your change requests on the PDF proofs. By noting changes directly on the proof, documents can be changed more quickly by giving designers a clearer understanding of your revisions. All you need is the FREE ACROBAT READER.

Here's how it works. First, open the PDF proof in Acrobat Reader. If the "Commenting Toolbar" is not visible when you open the PDF, go to the "Commenting" options in the "Tools" menu and select "Show Commenting Toolbar". These tools allow you to indicate changes to the document. Simply save the PDF when you are finished with your changes and send the PDF back to us.

Below are some of the most common commenting tasks:

CREATE A NOTE
• Click on the "Note Tool" button
• Place the cursor over the area that you want to comment upon and click
• Enter your comment into the pop-up box that appears

REPLACE TEXT
• Select the "Indicate Text Edits" tool from the "Text Edits" menu in the "Commenting Toolbar"
• Highlight the text that you want to replace
• Begin typing the replacement text, a pop-up box will appear to record your change

DELETE TEXT
• Select the "Indicate Text Edits" tool from the "Text Edits" menu in the "Commenting Toolbar"
• Highlight the text that you want to delete
• Hit the "Backspace" or "Delete" key on your keyboard, the text will then be crossed-out

INSERT TEXT
• Select the "Indicate Text Edits" tool from the "Text Edits" menu in the "Commenting Toolbar"
• Place the cursor where you want to insert text
• Begin typing, a pop-up box will appear to record your addition

These tasks are only a few of the things that you can accomplish with PDF comments in Acrobat Reader. Click here to learn more.